Office Manager of the COO, Africa50 - Applications Open

  • Position: Office Manager of the COO, Africa50 - Applications Open
  • Location: Casablanca

Description

The Role

Main duties and responsibilities of the Front Office Manager

 

  • In charge of performing a wide range of administrative and general support duties of a highly responsible and confidential nature. Reports directly to the COO. 
  • Coordinates and supervises the COO’s Front Office.
  • Communicates and coordinates principal's instructions and desires with various individuals and departments (HR, Finance, Legal, communication, Investment officers, shareholders, representative of governments ...). 
  • Furnishes and obtains information from other principals or outside representatives.
  • Receives and screens telephone calls, letters, and/or visitors, answering routine questions and obtaining and furnishing information to save office employees time.
  • Manages the calendar, schedules appointments and arranges meetings, conferences and travel for the COO and the others members of the team.
  • Maintains office services by organizing the COO’s front office operations and procedures; controlling email and all correspondence. Responds to routine inquiries as required.
  • Prepares special reports, gathering, summarizing, and analyzing data.
  • Organizes and expedites flow of work through supervisor's office and initiates any follow up action. 
  • Maintains inventory of office supplies and orders office supplies, equipment, and services within prescribed procedures and contractual agreements.

Essential Skills, Experience and Qualifications

  • At least 10 years' administrative experience at a senior level. 
  • Higher education or relevant qualification from a specialized college is desirable. 
  • Fluent English and French, both written and spoken. Arabic is desirable
  • Computer literate: Windows NT: Microsoft Outlook, Word and Excel. Ability to learn new systems quickly. 
  • Good level of numeracy.
  • Good report writing skills and drafting skills

Competencies and Personal Attributes

  • Communicates with senior level internal and external contacts and is continuously exposed to confidential data. Must therefore have a high level of tact and integrity due to the sensitive nature of information.
  • Structured, disciplined and organized. 
  • Attention to detail and eye for accuracy.
  • Self-starter expected to work on own initiative on a day to day basis.
  • Ability to cope well under pressure and a capacity for hard work.
  • Ability to work efficiently and cheerfully as part of a team.
  • Reliable, flexible and willing to work overtime as and when required.
  • Good communications and interpersonal skills including a pleasant and efficient telephone manner, tact and diplomacy.
  • Ability to build effective working relationships in a multicultural environment.

 View details and apply.